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Preparing the Presentation

Students submitting research papers will be selected for one of two types of presentations: Oral Presentation or Poster Presentation.


Oral Presentation

If your research paper is one of the top selected, you will be invited to give an oral presentation at the TJSHS in front of an audience of your peers and scientists who are serving as judges. Only those giving oral presentations will be eligible to receive scholarships.

The research presentation must not exceed 12 minutes and will be followed by a maximum 6-minute question-and-answer period conducted by the moderators. A session moderator will aid the student speaker in maintaining this schedule and in fielding questions from the audience and judges. The procedure for maintaining the time includes a 10-minute signal for the student, and finally a 12-minute signal. At the 12-minute point, the student speaker must stop the presentation even if he or she has not finished.

After the judges have had an opportunity to ask questions, the moderator may open the floor to questions from the audience if time permits. During the 6 minutes of questioning, the speaker should repeat a question before answering so the audience can understand the entire dialogue. At their discretion, the judges may conduct an interview in private with each presenter for an additional 10 minutes after all presentations have been given before determining the final evaluation scores.

Use of Audio Visuals

  • Rule 1: Students must prepare their presentation in the PowerPoint format and bring the file on a USB drive. The TJSHS will provide the audio-visual projection equipment. Special requests for other media must be made ahead of time to the TJSHS administrative assistant.
  • Rule 2: The presenter must operate all audio-visual equipment during the presentation. Teachers will not be allowed to assist the students. Student speakers may have assistance in setting up the audio-visual equipment, but may not have any assistance once the presentation starts. Students should practice their presentations without the assistance of an audio-visual operator in case there are technical difficulties.
  • Rule 3: Students may not have any written handouts on stage during their presentation. Research apparatus may be used if it is integral to the presentation and only if the apparatus is handheld.

Hints for the Oral Presentation

  • You are the expert. No one in the audience knows as much about your research investigation as you. Therefore, remember to explain your research in enough detail so the audience will understand what you did, how you did it, and what you learned.
  • Clearly state your hypotheses and the rationale for your experimental approach. At the conclusion of your talk, summarize the outcomes and conclusions of your work.
  • Whenever possible, avoid jargon or unnecessary terminology. If it is essential to use specialized terms, remember to explain the specialized term briefly. Give your audience enough time to understand what you are trying to convey.
  • Use graphs, tables and other visual representation to help explain your results. Keep them simple and uncluttered. Focus on important information; for example, remember to name the variables on both axes of a graph, and state the significance of the position and shape of the graph line.
  • Deliver your presentation at a comfortable pace. It helps to practice your presentation before a non-specialized audience in order to perfect the presentation and timing. Do listen to the advice of your non-specialized audience but also get help from a teacher or other advisers.

Poster Presentation

Posters should be prepared in a manner that summarizes the findings presented in the written paper, including:

  1. Abstract
  2. Introduction and statement of the problem
  3. Methods
  4. Results and figures
  5. Discussion and conclusions
  6. Literature references

Guidelines

Materials for the poster may be pre-printed or hand written and may be attached to a tri-fold board as one large sheet or in pieces. Posters for competition must include and/or meet the following standards:

  • Tri-fold poster boards and clips will be provided and will be available for participating students when they arrive at the TJSHS. The poster must fit within the dimensions of the poster board.
  • Poster board dimensions are 36″ high x 48″ wide. The poster board includes two folds; fold dimensions are 12” x 24” x 12”.
  • Header boards are allowed and must be no larger than 10” high x 36” wide. The header board should only contain a title. Header boards are not provided by TJSHS.
  • Tables will be supplied.
  • Posters should be readable from a distance of 4 feet.
  • The Title should be at least one inch (72 pts) in height. The student’s name and regional should be included and should be (48 pts). All other lettering should be in 24-point font size. (Point size indicated above is suggested size only).
  • The poster should be balanced and organized in a logical, sequential order.
  • Keep the amount of text to a minimum.
  • There should be more emphasis on graphics, tables, charts, and graphs. These items should be cited on the poster board.
  • Photographs in addition to other illustrations may be used. Figures may be in color.
  • No hazardous materials are allowed. No laptops, tablets or other electronic devices are to be used. No specimens, no apparatus, no chemical reagents, no models are to be used during the presentation. Only printed material, affixed to the poster, will be allowed for the poster presentation.
  • All materials must be prepared (printed) and “poster ready” in advance of arriving at the event and ready to be tacked onto the poster board. Printers will not be available.